Thanks to 401(K) 2012 for the image.
When you’re running a small business, time is everything. Most importantly, time is money. Every penny is vital in your new business. In these difficult economic times, the money in your business must be accounted for down to every pound. Streamlining your business is the best way to make sure you’re running as efficiently as possible. Look at every corner of your business. If any part isn’t a super-efficient process, it’s time to change.
Streamlining your business will free up precious time for your employees. Long, laborious processes drain enthusiasm from your workers too. Minimise it! When you’re employees work efficiently they make more money for the business and they are happier. With the increase of technology and the internet, there’s no excuse. Create the most efficient, streamlined place of work and your profits will soar.
No one likes too many meetings during the day. It breaks up workflow and can cause more problems than it solves. However, get into the habit of a very quick five minute meeting at the start of every day. Let everyone share what they got done yesterday and what they’re working on today. This will make sure that no work is being duplicated. It will also help them collaborate. One employee might have a connection that can help another. Things will get done faster.
If your company is running a number of different softwares and processes, try and bring them all together. Your data should all be kept in the same place. It makes no sense to have invoices sent from one system, and orders coming in to another. It makes your employees’ life a nightmare. It will slow them down and wear them out. Make the mind-numbing processing jobs simple and quick. Install a cmms software – that’s a computerized maintenance management system. It will streamline all automotive processes into one software. Your admin workers will be over the moon.
Although no one knows your business like your employees, dealing with support is not a good use of their skills. Your customers will appreciate it too. They’ll get the results they want faster from a dedicated service team with expert knowledge. It will cost you less and free up your employees to do what they do best.
Use Google docs or other sharing drives to make sure all employees have access to any relevant documents. Let them edit or add to them on the go. This will save the continuous paper-pushing around the building. Rather than inboxes and outboxes filling up and paper whizzing all over the building, keep it online.
Streamlining your business is all about getting deep into the little things that slow the system down. It’s about making the dull jobs as fast as possible. Don’t wear your workers down. Keep them excited about the jobs they love. Eliminate or reduce the hassle in the jobs they hate. It’s easily done when you start looking hard enough. Your profits will go sky high and your workers will thank you.